What are the benefits of data automation?

Elvin Mootoosamy February 1, 2023

Data automation is quickly becoming an essential cornerstone of modern business processes – enabling organisations to streamline their operations and reduce costs that relate to those operations. If yours is a growing business, then the question isn’t whether you should install data automation. It’s when.

In this blog post, we’re going to explore the range of benefits that data automation can bring to your organisation— from enhancing decision-making capabilities to increasing productivity levels. Then we’ll look at how best to apply automated solutions for maximum advantage. Read on as we take a closer look at the world-altering power of data automation.

This is exactly what can happen if you opt for off-the-shelf software for your business operations. Their lack of flexibility can mean diminished efficiency, lower productivity, higher costs and reduced profits.

What is data automation?

Data automation is the use of technology to automate repetitive and time-consuming data management tasks. These tasks include

–       data entry

–       reporting

–       analysis

The data automation process essentially entails three stages of data manipulation –

1.    Extracting the data from a source

2.    Transforming it into a flat file format like a CSV

3.    Loading it into the final system

In brief, the benefits of data automation include improved accuracy, faster decision-making, and the ability to identify trends and patterns that would otherwise go unnoticed. In this article, we will explore the benefits of data automation in more detail.

5 benefits of data automation:

1.   Saving time

Think of the time your employees spend manually entering data. When correctly implemented, data automation will save your organisation countless hours of time. Imagine too the improvement in productivity if your people were to devote that time to tasks that make proper use of their skills, such as strategic planning, customer service, and product development. This will support your organisation in its goals for growth.

2.   Improving accuracy

Manual data entry, because of its often-repetitive nature can prove, not only time-consuming, but also inaccurate – human error can be a natural and frequent consequence. Automated data entry dramatically improves the chances of accuracy. This results in more reliable data – essential for making informed business decisions

3.   Automated reporting can improve decision-making

Automated reporting that emanates from data automation reduces the time it takes for you to compile information. If your business relies on vast amounts of data to make decisions, then automated reporting can make a vast difference to how quickly and accurately you make key business decisions.

4.   Identifying trends and patterns, leading to more informed decisions

Automated processes can help to identify trends and patterns that you might otherwise miss. Automated processes will analyse large amounts of data quickly and efficiently, which can reveal trends and patterns that would be difficult to identify through manual analysis. This can help businesses to identify opportunities for growth and make informed decisions.

5.   Improving compliance

When correctly implemented, automated processes will ensure that you collect, store and process data in compliance with regulations such as the General Data Protection Regulation (GDPR).

What steps might your organisation take to implement data automation?

The task might seem daunting, but with the right approach and with the right kind of guidance and support, you should find the process of implementing data automation relatively straightforward.

1.   Identify the tasks that can be automated.

The first step in setting up data automation is to identify the tasks to be automated. This will probably include data entry, reporting, and analysis.

2.   Assess your current infrastructure

Before implementing data automation, you’ll need to assess your current infrastructure to ensure that it can support the automation process. This might include checking that you have the necessary hardware and software in place.

3.   Choose the right automation tools

There will be many different automation tools available for automating different stages of your processes – each with varying levels of cost and technical knowledge needed. It’s important to choose the ones that best suit your organisation’s needs. This might include data entry software, reporting tools, and analytics platforms.

4.   Test and implement the automation process

Once you’ve chosen your automation tools, you should test the automation process to ensure that it’s working correctly. Then, you can proceed with automation.

5.   Staff onboarding and training

Employee engagement is vital. This needs to start early in the planning stage. You need to ‘onboard’ your people. Make sure they see the value of data automation – how it will not only benefit your organisation, but also improve their own productivity and workplace satisfaction.

6.   Continuously monitor and improve

Once the automation process is in place, you should continuously monitor it to ensure that it’s working correctly and to identify any areas for improvement. This can include identifying new tasks that can be automated and making changes to the automation process as needed.

Data automation – getting the right support

There’s no doubt that automated data entry will save your organisation time – and therefore, money. As a key element of your bespoke software solution, it will improve accuracy and employee productivity, as well as helping you to make strategic decisions. However, in almost every case, you’ll need expert outside support. That’s where Recogitate comes in. We have the highly specialised expertise to help you from the early analytical phase, through to design and implementation.

Find out more about how Recogitate can help you to make the most of data automation. Get in touch today.